Privacy Policy for FII Compass AI

Introduction

FII Institute ("we," "our," or "us") operates the FII Compass AI mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.

By using the App, you agree to the collection and use of information in accordance with this Privacy Policy.

Information We Collect

Personal Information Provided by Conference Organizers

When you register for FII conferences, the conference organizers provide us with the following information to enable App functionality:

• Email address (mandatory)
• First and last name
• Company
• Position/Job title
• LinkedIn URL
• Professional interests
• Professional experience
• Education background

Information You Provide Through the App

• Questions asked during conference sessions
• Networking preferences and connection requests
• Custom agenda selections

Information We Do Not Collect

We do not collect:

• Device identifiers or information
• Location data
• Analytics or tracking data
• Browsing history
• Any information beyond what is listed above

How We Use Your Information

We use the collected information for the following purposes:

• Conference Experience: To provide personalized conference schedules and session information
• AI-Powered Features: To enable you to ask questions about session content and receive AI-generated answers
• Networking: To help you discover and connect with relevant attendees based on professional profiles
• Session Transcripts: To provide access to live transcripts and AI-powered navigation of conference content
• App Functionality: To deliver core features and improve your conference experience

Third-Party Service Providers

AI Processing

We use the following third-party AI service providers to power our intelligent features:

• Anthropic: For AI-powered question answering and content navigation
• OpenAI: For AI-powered networking suggestions and content processing

These services process your questions and queries to provide responses but do not retain your data for their own purposes beyond what is necessary to provide the service.

Data Storage and Security

• Your data is stored on secure servers located in the United States and European Union
• We implement appropriate technical and organizational measures to protect your personal information
• We use industry-standard encryption for data transmission
• Access to personal data is restricted to authorized personnel only

Data Sharing and Disclosure

We do not sell, trade, or share your personal information with third parties except:

• Service Providers: Third-party AI providers (Anthropic and OpenAI) as necessary to provide App functionality
• Legal Requirements: When required by law, regulation, or legal process
• Safety and Security: To protect the rights, property, or safety of FII Institute, our users, or others

Important: Information visible to other attendees through the networking feature comes exclusively from the conference registration data provided by organizers. No information you enter or generate within the App is shared with other users.

Data Retention

We retain your personal information for the duration necessary to:

• Provide ongoing App functionality and conference support
• Comply with legal obligations
• Resolve disputes and enforce our agreements

Following the conclusion of each conference cycle, we review and may archive or delete data that is no longer necessary for these purposes, typically within 24 months of the last conference you attended, unless you continue to use the App for subsequent conferences.

You may request deletion of your personal information at any time by contacting us at the email address below.

Your Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Objection: Object to processing of your personal information
• Data Portability: Request transfer of your data to another service
• Withdraw Consent: Withdraw consent where we rely on consent to process your data

To exercise these rights, please contact us at privacy@fiicompassai.com.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws different from your jurisdiction. We ensure appropriate safeguards are in place for such transfers.

Children's Privacy

The App is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.